We’re looking for an Operations Coordinator

Storythings is looking for a Brighton-based Operations Coordinator to start as soon as possible supporting the Head of Production in running our day-to-day operations. This is a new role at Storythings and will be an initial six-month contract with the potential to extend. 

 

Salary: £27,000 pro rata

 

Hours: Part-time, 2.5 days a week/ 17.5 hours per week. These hours can be spread over a minimum of three days or across a full five day working week.

The role will suit someone who likes to work across multiple projects and tasks, and also takes pride in knowing their work helps support a busy company and colleagues.  

They will work across a number of areas including finance, HR, project admin and social media, handling invoice processing, developing contracts for new clients, helping to set up project folders and documents, creating freelancer contracts, and posting on our Twitter and LinkedIn accounts. You don’t need lots of experience in all of these areas – we will happily provide support and training where you need and would like it.  The most important thing is that you have worked for a couple of years in an office environment, and are keen to learn.

At the moment, our team is mainly working from home due to Covid-19, but we would ideally like to spend some time together in person in our Brighton office to introduce you to the role and so you can get to know us. 

Responsibilities

  • Helping set up new projects including creating project folders, project timeline and budget templates, account codes, invoicing schedules, generating any necessary paperwork, setting up comms channels, and making sure assets post project are properly filed and archived 
  • Preparing invoices and managing the monthly invoicing schedule, and processing invoices through Xero, the company’s accounting software  
  • Generating contracts for staff and freelancers and making sure contracts are up to date and reflect current employment law 
  • Assisting with the creation and management of systems such as a CRM and password manager 
  • Making sure our company handbook and policies are up to date
  • Supporting the company on its Certified B Corporation application 
  • Preparing paperwork for internal meetings such as the monthly Directors’ Board meeting
  • Developing, with support, a social media schedule for Storythings’ Twitter and LinkedIn and creating regular posts 
  • Supporting the team when needed on project work such as image sourcing and buying, researching specific areas of a project, or organising equipment purchase or hire

Experience and skills

  • At least two years experience working in an office environment 
  • Some experience of using project management and CRM tools such as Trello, Dropbox, Google Drive and Hub Spot – we will provide training where needed
  • A track record of creating tweets and posts and some knowledge of how to engage and build followers 
  • An ability to manage a busy workload and prioritise 
  • Excellent verbal and written communication skills 
  • Familiarity with accounting software would be a bonus but not essential, we will provide training

Contact details and how to apply

Please send us your CV detailing your working experience so far, and a cover letter telling us about you and why you’d like to work with us to work@storythings.com by Thursday 8th July 2021. 

We will acknowledge receipt of your email and be in touch directly to talk further if we feel your skills and experience are right for us. This will be through Zoom or similar.

Please note we’re not interested in working with agencies or recruiters.

What we offer

  • Flexible working and home working. We are happy for you to spread your 17.5 hours over a full working week or condense them into three days, whatever suits you best – we know people have lives outside of work 
  • 25 holiday days pro rata plus extra over the Christmas and New Year period if client projects and timings allow for it 
  • Career development and training whether this is courses, workshops, seminars, mentoring – this will be discussed with you when you join 
  • A company pension with NEST

About Storythings

Storythings is a strategy and content company with a simple mission: We help good people tell important stories in fascinating ways. We’re deep thinkers and multi-disciplinary storytellers – we make films, podcasts, animation, illustration. We obsess over formats and story structure. We’re fascinated by attention and behaviours. We believe in turning comms into culture. Our team of strategists and makers have cabinets filled with Baftas, Emmys and Webbys. We work with a global network of talent located across India, Latin America, Europe and the USA.

We’re a company that’s serious about its commitment to diversity and inclusion, and the responsibility of being an ally to under-represented minorities. We represent diverse people in our projects, and always look to hire people and talent from a wide variety of backgrounds across race (particularly Black communities), age, gender, ethnicity and social class. We believe that by creating an honest, bias-free and open work environment for all of our employees and freelance talent, we’ll build happier, stronger and more productive teams.

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